You probably know the feeling: Another regulation. Most likely another subscription cost. Yet another vendor to call when something breaks. Sounds familiar? That's how many SME owners react to the Peppol mandate. It's understandable. But here's the problem: from January 1, 2026, you can no longer send PDF invoices to other businesses. If you do, you risk a €1,500 fine... Per invoice. And your client can simply refuse that PDF invoice.
The real frustration: fragmentation
Peppol (which stands for Pan-European Public Procurement Online) might seem like the next regulation in a line of many coming in the way of your business. But is it really? Your biggest problem is most likely that your business runs on six different systems that don't talk to each other:
- Excel for your quotes ("or was it that other version?")
- Word for your invoices (manually copying from your inbox)
- An accounting package that your accountant uses... but you don't
- WhatsApp for customer questions (somewhere between family messages)
- Your head for tracking which client ordered what
And now you need a Peppol tool on top of that. Another login. Another subscription. Another screen to monitor. No wonder you're dreading it.
What if there was another way?
Imagine the following scenario:
- You create a quote → client approves → invoice is generated automatically
- That invoice goes to your client via Peppol — without you thinking about it
- You see immediately whether it's been paid, without calling your accountant
- All your customer data, orders, and invoices are in one place
No six tools. No Excel chaos. No "which version was it again?"
This is what a good ERP system does. And Odoo has Peppol built in as standard.
Why Odoo makes sense for the Peppol mandate
Most Peppol solutions charge per invoice. €0.20 here, €0.50 there, it seems small, but it adds up fast, especially if you are a growing small or medium enterprise with various invoices to and from suppliers, clients, etc.
Odoo works differently:
✅ Unlimited invoices via Peppol: no cost per document
✅ Odoo is a certified Peppol Access Point itself: no middleman needed
✅ Peppol is built in: no separate integration, no extra tool
But the real benefit? You don't just solve Peppol. You solve your entire administrative chaos.
From "do I really have to do this too" to "it just runs."
I work with SMEs who are exactly in that situation. Too many separate tools, no overview, no time to keep track of everything.
After switching to Odoo:
- Quotes become invoices with one click: no more copy-paste
- Clients automatically receive their invoice via Peppol: you don't have to do anything
- Your accountant pulls everything directly from the system: no more emails with Excel attachments
- You know exactly who still needs to pay: without digging through emails
And yes, you're ready for Peppol. Without extra hassle.
"But isn't an ERP for large companies?"
It's a valid remark, and that used to be true, but not anymore.
Odoo is modular. You start with what you need, invoicing, for example, and expand when you're ready. The best thing about starting so small? The first app is free!
Oh, and if you do need Inventory, CRM, and Project management, you can try it out for free for up to 14 days.
You don't pay for features you don't use. And you grow along with your business.
How I help
As an Odoo Learning Partner, I help SMEs in Flanders make the switch. No months-long projects, but a practical approach:
Within 72 hours, you get a first draft:
- What's working well now? (We keep that.)
- What's costing you time and energy? (We fix that.)
- What does the transition look like? (Concrete, with timeline and investment.)
No surprises. No hidden costs. Just clarity.
The first clients even get a one-time discount on their implementation. One lucky client gets the chance to be part of a PLO or Project Leader Onboarding.
Ready for a conversation?
The Peppol deadline of January 2026 has already passed. Luckily, you are getting some leeway if you are already trying to figure things out. But the time for wait-and-see is unfortunately over.
and discover what the switch means for your business.
Or call me directly: +32 53 43 70 60